Rules of Democracy Action
1. NAME OF ASSOCIATION
1.1 The official name of the association is “Democracy Action”.
1.2 Democracy Action is a not-for-profit unincorporated association established under these rules to undertake activity that champions its objectives outlined in clause 2.1.
2.1 The general objects of Democracy Action are:
(a) To champion the fundamental importance of democracy and equality of citizenship;
(b) To educate about and uphold New Zealand’s commitment to the UN Convention for the Elimination of All Forms of Racial Discrimination;
(c) To communicate and disseminate information about democracy and equality of citizenship in New Zealand;
(d) To educate about our constitution, and how democracy is distinguished from systems that confer political power on grounds of birth or racial or religious or cultural or inherited status;
(e) Any other purpose that is beneficial to the community within New Zealand.
3.1 People can become members or supporters of Democracy Action.
3.2 The Committee will determine the process for joining the Democracy Action and for approving membership applications.
3.3 Each member may be required to pay a subscription at an amount and for a period as the Committee from time to time decides.
3.4 Supporter or members may make donations to Democracy Action.
3.5 The Secretary shall keep a register of members.
4. CESSATION OF MEMBERSHIP
4.1 Members will cease to be members either by resignation, when a member dies, non-payment of subscription (if there is one) or by expulsion.
4.2 Expulsion of a member shall be decided by consensus at a Committee meeting.
4.3 Upon cessation of membership, the Secretary shall remove the person from the register of members.
5.1 Every member is entitled to attend and actively participate in all public meetings of Democracy Action. This does not include Committee meetings.
5.2 The chair of each meeting shall be the Chairman or, if the Chairman is absent, another member of the Committee.
6. COMMITTEE AND OFFICERS
6.1 There will be an inaugural Committee consisting of the founders of Democracy Action.
6.2 The Committee shall consist of at least three members and have responsibility for the affairs of Democracy Action.
6.3 The officers shall consist of a Chairman, Secretary and Treasurer.
6.4 The Committee is responsible for:
(a) the management of Democracy Action;
(b) deciding on the process for membership selection in accordance with rule 3.1;
(c) making decisions relevant to the activities of Democracy Action in accordance with the objectives of Democracy Action under rule 2.1 and these rules;
(d) approving the release of any publications, submissions, or media statements by Democracy Action;
(e) the contents of Democracy Action’s website, if any, and any social media tools used by Democracy Action;
(f) the appointment of new Committee members;
(g) setting membership subscription amounts under rule 3.4;
(h) approving payments made by Democracy Action under rule 8.3.
6.5 The Committee is bound to act in accordance with the objectives of Democracy Action and these rules.
6.6 Each Committee member is entitled to one vote that may be exercised in any Committee meeting.
6.7 Decisions can be made by consensus or by simple majority vote. Where a vote is tied, the Chairman has a casting vote.
7.1 The Committee shall have the power to delegate such of its functions and powers to such subcommittees as it decides.
8. Control OF FUNDS
8.1 The income and property of Democracy Action from whatever source derived shall be applied towards the promotion of the objects of Democracy Action.
8.2 No portion of the funds shall be paid or transferred directly or indirectly by way of dividend or bonus to members of Democracy Action. Members of the Committee may be reimbursed for actual and reasonable expenses properly incurred on behalf of the Democracy Action.
8.3 All funds will be administered by the Treasurer. All payments must be approved by the Committee.
9. EXCLUSION OF LIABILITY
9.1 No action at law or otherwise shall lie in favour of Members or their executors or administrators against any Committee member or any other officer of Democracy Action for or in respect of any act (whether negligent or not) done or omitted to be done in good faith. This clause applies notwithstanding that there may have been an irregularity or informality occurring in or about the doing or omitting of any act.
9.2 No Committee member of Democracy Action shall be liable for any act or omission (including negligence) of any other Committee Member or officer of Democracy Action.
9.3 Democracy Action shall indemnify and/or reimburse from its assets the Committee members and every member of Democracy Action for the time being, against any liability or expense arising out of the execution of the duties of the member in relation to Democracy Action provided that these duties have been executed reasonably, honestly, and in good faith.
10. ALTERATION OF RULES
10.1 The rules shall not be repealed or altered nor shall any new rule be added except at any Committee meeting.
11. LIQUIDATION AND DISPOSITION OF PROPERTY
11.1 Any surplus funds will be returned to Committee members in the event of liquidation of the society.
12.1 The office of Democracy Action to which all communications and notices may be sent shall be the office of the Secretary.
DATED this 9th day of September 2014